Job Purpose

To provide administrative and coordination support to the Aircraft Acquisition function across activities such as acquisitions, deliveries, leases, redeliveries, financing documentation and project administration. Ensure accurate document control, stakeholder coordination and reporting enabling the Aircraft Acquisition team to focus on strategic planning, commercial / technical negotiations and transaction execution. 

Key Result Responsibilities

Transaction Administration

Maintain transaction trackers for aircraft acquisitions, lease agreements, financing arrangements and aircraft deliveries.

Coordinate documentation between internal departments, lessors, OEMs, airlines, financiers and external advisors.

Monitor transaction milestones and follow up on outstanding actions.

Maintain organized electronic filing systems for all aircraft transaction documents.

Document Management

Prepare correspondence, meeting packs and presentation material.

Manage document version control and distribution.

Maintain confidentiality of commercial sensitive information.

Coordinate execution and archiving of legal and commercial agreements.

Reporting & Data Management

Maintain fleet databases and aircraft records.

Update aircraft acquisition schedules and delivery programmes.

Assist in preparing management reports and executive presentations.

Compile market data and support basic analytical reporting.

Support the preparation of BI reports for the Aircraft Acquisition team, including data gathering, consolidation and formatting of key acquisition metrics and fleet data.

Assist in maintaining and updating BI dashboards and reporting templates, ensuring data accuracy and consistency across reporting cycles.

Perform regular data quality checks on inputs used for BI reports, flagging discrepancies and ensuring alignment with source systems and databases.

General Administration

Maintain departmental records and filing systems.

Coordinate approvals and internal documentation workflows.

Support budget tracking and departmental administration.

Perform other administrative duties as required by Aircraft Acquisition team.

Qualifications (Academic, training, languages)

• Higher diploma or certificate in Management or any other related field from a recognized institute.
• Bachelor’s degree in Management, Administration, or an equivalent field is preferred. 
• Very good written & verbal communication skills: reporting, presentations, etc.
• Compliance and/or Document Control trainings are an added value.
• Capable of using technology systems & tools; proficient in Microsoft suite – Advanced Excel Skills.
• Fluent in English Language.

Work Experience

• 3–5 years of experience in administration, project coordination, document control, transaction support, or commercial administration is required.
• Experience within aviation, aircraft leasing, airline technical/commercial operations, asset management, legal administration, banking/finance, or large corporate project environments is preferred.
• Experience coordinating with multiple internal and external stakeholders across different functions.
• Proven experience maintaining confidential commercial documentation and managing multiple concurrent projects under tight deadlines.
• Exposure to aircraft acquisition, lease management, contract administration, fleet planning, technical records, or major capital projects would be an advantage.