Executive II - Office Administration

Date: 24 Aug 2026

Executive II - Office Administration

Company: Corporate & Commercial

Job Purpose

To provide on-going administrative and outdoor support services pertaining to employment and sponsorship formalities in accordance with Indian rules and regulations and as per CORE Ops Pune - Air Arabia adopted policies and procedures.

Key Result Responsibilities

Provides daily and on-going support to the HR Department and employees on different matters deemed necessary to facilitate official or operational requirements.

Processes necessary attestations from the different entities when required.

Deposits cheques at respective banks for different purposes such as End of Service and Pension Cheques, etc.

Handles post mail delivery, collection and distribution constantly and timely to ensure smooth operations.

Collects tickets, handles refunds and related payments with the different airlines as per instructions received from Staff Travel Specialist.

Acts as a middle man between CORE Ops and Head Office, Sales Shops, GCAA, Airline Companies, and others to ensure proper delivery and pick up of documents and packages needed for daily operations.
Handles the transportation (pick-up and drop-off) of guests and delegates as well as staff whenever assigned by the Supervisors/Managers to do so ensuring punctuality and safe transportation.

Qualifications (Academic, training, languages)

Graduate or Diploma in any stream is acceptable with needed administrative experience
Dynamic and physically fit for the job, requires frequent movement.
Age recommended: not above 30 years.
Acceptable computer skills.
Fair in English Language (Hindi & Marathi is a plus).

Work Experience

2+ years of related administration/public relations working experience in a similar role in the India preferably in the service industry.
Knowledge in India Labor, and transportation regulations and the corresponding procedures and formalities.
Capable of comprehending and classifying documents needed for required tasks.
Ability to understand assignments and plan tasks according to priorities and logical order.
Cooperative team player; possesses very good organizing and time management skills.
Multi-task oriented with high attention to details.
Willing to work on-call at a short notice and support in ad-hoc scenarios and emergency cases.
Dependable, self-initiative, takes ownership, and displays energy and enthusiasm.
Proven skills in identifying pitfalls and suggesting alternatives.
Ability to use a interpersonal relations to execute tasks.